Folder Permissions

Why set permissions on folders?

• Maintain confidentiality: Only people who should see this content can see it.
• Maintain content integrity: Those who should not edit this content won't be able to do so.
• Simplify searching: If users only have permissions to see into a few folders, their searches won't be cluttered with hundreds (or thousands!) of files irrelevant to them.
• Presentation Management is structured storytelling. Permissions on folders create the structure to help people tell your story.

Steps

Set up groups

• Once you have saved your group, you are automatically taken to the group settings
• Check off the roles you would like for this group overall (not in reference to a folder yet).

Add people to your group

Select the user tab, search for users, and click "Add" to add specific people to the group.

Give groups permissions

Click the down-arrow on the right side of the folder name. Select "Permissions." In the first box, type the name of the group who should have permissions to this folder.

• Select View Only, Read, Write, or Full Control.

  • View Only:
    • Users can ONLY VIEW & PRESENT from this folder. NO copying, downloading, or editing, or using this material in new presentations.
  • Read means users can VIEW, PRESENT, and USE material in this folder in new presentations, but cannot EDIT slides in this folder.
  • Write means users can VIEW, PRESENT, USE, and EDIT material in this folder.
  • Full Control means users can take ANY ACTION on material in the folder, as well as updating permissions on the folder itself.

• For Read or Write, select whether this group can SHARE presentations or not.

  • Full Control always allows sharing
  • View Only never allows sharing

• Sharing a presentation gives the user the ability to send it to anyone internal or external in a read-only, slide-show-viewer format.

Pro tip!

You can also grant permissions to an individual