Presentation Management

Folder Permissions

Why set permissions on folders?

  • Maintain confidentiality: Only people who should see this content can see it.
  • Maintain content integrity: Those who should not edit this content won't be able to do so.
  • Simplify searching: If users only have permissions to see into a few folders, their searches won't be cluttered with hundreds (or thousands!) of files irrelevant to them.
  • Presentation Management is structured storytelling. Permissions on folders create the structure to help people tell your story.


Set up groups

Creating a group

  • Once you have saved your group, you are automatically taken to the group settings
  • Check off the roles you would like for this group overall (not in reference to a folder yet).

Adding roles to a group

Add people to your group

Select the user tab, search for users, and click "Add" to add specific people to the group. Adding people to a group

Give groups permissions

Click the down-arrow on the right side of the folder name. Select "Permissions." Giving permissions to a folder In the first box, type the name of the group who should have permissions to this folder. Search for the group you want to give permissions to

  • Select View Only, Read, Write, or Full Control.

    • View Only:
      • Users can ONLY VIEW & PRESENT from this folder. NO copying, downloading, or editing, or using this material in new presentations.
    • Read means users can VIEW, PRESENT, and USE material in this folder in new presentations, but cannot EDIT slides in this folder.
    • Write means users can VIEW, PRESENT, USE, and EDIT material in this folder.
    • Full Control means users can take ANY ACTION on material in the folder, as well as updating permissions on the folder itself.
  • For Read or Write, select whether this group can SHARE presentations or not.

    • Full Control always allows sharing
    • View Only never allows sharing
  • Sharing a presentation gives the user the ability to send it to anyone internal or external in a read-only, slide-show-viewer format. Select read, write, and share as appropriate

Pro tip!

You can also grant permissions to an individual