Presentation Management

Uploading

Why upload material?

  • Maintain a central library of all your corporate slides.
  • Maintain centralized branding, messaging, accuracy, oversight, confidentiality, compliance.
  • Use existing material to make new decks without duplication of effort.
  • Uploading, organizing, and publishing enterprise assets are the key components of Presentation Management!

Steps

Once your folder structure is created, you can begin uploading the central library decks.

File types supported:

.pptx, .ppsx, .docx, .pdf .xlsx, .jpg, .png, .bmp, .gif, .mp4, .avi, .wmv, .mov. Other file types (if they are not a security risk, such as .exe) can be stored, such as .psd or .ai, but not scanned for search or used in presentations.

  • You can upload decks in different ways from different places
    • From the home page, select the folder in the dropdown, then use one of the options to upload folders or individual files.

Uploading from the home page

  • From the "presentations" tab, go to the folder where you want to upload the presentation. Either click "upload" in the top bar or, select the sub-folder and click the down arrow.

Uploading from other pages

File Processing

File processing takes a few minutes when a file is added or saved. Here's how to track that:

  • You will see arrows going in a circle at the top right of the screen with a little number showing the number of files being processed.

Uploading queue icon

  • Click that icon to see the status of your files.
  • Each file goes through two processes: the initial upload and the animation/editing preparation. Those will show on separate lines.
    • The first process is to prepare the slides for search. To do this, we create thumbnails and process all text so it is searchable. (After all, if you can’t find it, or see it, then you’re not going to use it!)
    • The second process is to convert your slide to HTML5 so you can see the animations and edit the slides in Shufflrr.

Uploading queue tray

  • When the first process is finished, you will be able to see the deck in the left navigation and click on it.
  • You will be able to move or delete slides at this point, but not edit slides until the second process has finished.
  • When slides are ready, a blue "Edit" button will appear. Click it to modify the slides.

Multi-step process

Pro tip:

Accidentally put the folder or file in the wrong place? Click the down arrow next to the file or folder name for the option to move it. Select the new parent folder.